So many people talk about their ability to multi-task and constantly having to juggle. I feel like I am treading water all time. Ya know what I decided; I’m done with that. It is time for me to be the master of my schedule. We glorify being busy. How many times when you ask someone how they are (or maybe they ask you)- have you heard the phrase, “I’m busy, but good.” We get it, your busy. We all are busy. So, I am on a mission to be less busy and more intentional.
How can we get everything done? Well the answer is not Multi-Tasking. Matter of fact, that is a productivity killer. Here are a few stats for you:
Multi-tasking leads to up to a 40% drop in productivity.
When we are interrupted it can take up to 15 min to get back on track and focused on the task at hand.
Computer workers get distracted roughly every 10.5 minutes (that is up to 2.5 hours a day!)
Multi-tasking leads to increased stress from our brains trying to store too many things. We are only capable of storing 5 to 9 bits of information at a time.
There is a plethora of lists out there and neurologists detailing how and why we are unable to multi-task, but you get my point. So instead let’s look at some productivity tips that will help you slay the day.
Work in batches
This concept is all over the internet and widely praised. To start get your whole to do list down and group together similar and routine tasks that you must do. Housework, trainings, client work, phone calls, meetings, have fun (yes plan for that too) and do similar tasks in the same chunk of time. That stops your brain from having to switch gears so often. Here is a funny article that breaks it down super simple https://brainsoverblonde.com/task-batching/
Review Your To-Do
If you are anything like me, and I bet you are if you are reading this, you have an ever-expanding To-Do list. When I sit back and really look at it though, some of it is fluff or things that would be nice but won’t be a detriment to my business if I don’t do them. Or they are things I can delegate to someone else to do. Once your list is all written out see what if anything you can take off the list before you prioritize it.
Turn off the Distractions
I have every notification there is on my phone and my computer. Email popups, text notifications, social media notifications…you name it-I have it. Somewhere along the way I decided that I had to be constantly available, and always connected. It isn’t true folks. Each of those notifications takes you off tasks and is a distraction to the task at hand.
When you are in a work block put your phone on Do not Disturb and turn off pop up notifications. Set times in your day to check messages and check social media. This one step alone will be a game changer.
It is easy to get sucked into what we are doing and get stuck in work mode. You must take time off for yourself too. To breathe and stress, drink some water…etc. Whatever your fun time or relaxation looks like make sure that you have these mini breaks and that you also schedule you time into your day.
The concept of “Hustle and Grind” is overrated. If you can achieve the same results in 4 hours that once took you 8 because of the distractions, isn’t that better?
If you have some more productive tips you would like to share feel free to leave them here in the comments for us!